Healthcare Database Development using MS Access
For this assignment, you will create a database that includes a table, form, report, and queries using MS Access.
Scenario:
A small healthcare facility still using the paper-based medical record, needs an MS Access database to collect, maintain, and search providers’ and patients’ information.
Create MS Access database with the following information.
1. Create a New blank database
2. Name the Access file as your last name in all lowercase letters. (For example, Janet Learner would save her file as “learner.accdb”) (Be sure to “name” the database before hitting the “Create” button)
3. In Design View, create a table using the structure shown below:
a. Name the table: Patient Table
b. Set the Patient # field as the Primary Key
Patient Table
|
Field Name |
Data Type |
Field Size |
Other Field Properties |
|
Patient # (Primary Key) |
Short Text |
5 |
|
|
Last Name |
Short Text |
Default |
|
|
First Name |
Short Text |
Default |
|
|
Address |
Short Text |
Default |
|
|
State |
Short Text |
2 |
Format: Upper case Default value: IL |
|
Zip Code |
Short Text |
5 |
|
|
First Visit |
Short Text |
4 |
|
|
Balance |
Currency |
Default |
|
4. In Data sheet View, add the following data to the Patient Table.
|
Patient # |
Last Name |
First Name |
Address |
State |
Zip Code |
First Visit |
Balance $ |
|
54783 |
Williams |
Jack |
62 Smith Lane |
MD |
21202 |
2019 |
250 |
|
64589 |
Metheny |
Alexa |
125 Fairview |
MD |
21203 |
2019 |
200 |
|
95874 |
Van Wegan |
Alison |
100 Quantico |
MD |
21204 |
2019 |
350 |
|
23895 |
Jackson |
Ryan |
2320 Hills Circle |
VA |
20147 |
2020 |
325 |
|
96312 |
Berstein |
Krista |
126 South Street |
VA |
20148 |
2020 |
290 |
|
54387 |
Wylliams |
Karen |
43 Jones Ave. |
VA |
22193 |
2021 |
200 |
|
54123 |
(Your name) |
(Your name) |
(Your address) |
VA |
22191 |
2021 |
315 |
5. Modify the column width as necessary
6. Create a Form using the Form Wizard based on the Patient table with these specifications:
a. Use All Fields
b. Layout: Columnar
c. From Name: Patient From
7. Add the following records to the Patient Table using the From.
|
Patient # |
Last Name |
First Name |
ADDRESS |
city |
state |
Zip Code |
First Visit |
Balance |
|
36987 |
Booy |
Aaron |
21 Fairview Lane |
Ashburn |
VA |
20146 |
2020 |
250 |
|
76213 |
McBurney |
Colton |
45 Trotters Drive |
Hagerstown |
MD |
21522 |
2022 |
350 |
8. When finished adding the records, save the Form as Patient From.
9. Using the Report Wizard, create a report based on Patient Table with the following specifications.
a. Use All Fields
b. Group by: First Visit
c. Layout: Stepped
d. Orientations: Landscape
e. Title the report: Patient Report
f. Adjust column width in Design View as necessary.
10. Create Queries
a. Query 1: Create a query from the Patient Table using the Simple Query Wizard.
- Generate a report with names and patient numbers of the patients who visited in 2019
- Select the appropriate fields and the appropriate criteria.
- Run this query
- Explain how these results can be used by the management.
- Query 2: Create a query from the Patient Table using the Simple Query Wizard
- Generate a billing statement of patients who owe more than $300
- Select the appropriate fields and the appropriate criteria.
- Run this query.
- Explain how these results can be used by the non-clinical management.
11. Save your completed Access file and upload to the week 5 assignment folder.
12. Reflect on the process, its challenges and potential pitfalls in the database utilization by the clinic. Would you offer an alternative? Why?
Your APA formatted assignment comprising 2-4, double-spaced, typed in 12-point Times New Roman (or 11- point Calibri) excluding the Cover and Reference pages should be submitted by Tuesday mid-night. 2 credible sources should support your conclusions on queries. Follow APA 7