Choose one of the following: Record a 4–5-minute video, create a 6–8 slide PowerPoint presentation with speaker’s notes, or write a 2–3 paper to establish a team vision.
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Introduction
In your previous communication challenge, you resolved a situation that became negative and was getting in the way of a team functioning.
In this challenge, you’ve been given a task by your leader, and you need to bring your team along, not only to get past the previous negative communication but to buy into what’s needed to move forward.
To do that, you will think about what positive qualities support strong communication and effective teamwork. You’ll need to decide what you want to advocate for. And then you’ll need the communication skills to bring others along on your plan.
Overview
Innovation and change within organizations often require establishing not only a vision but specific agreements that a team can work within to be successful. You will get practice establishing just such a policy and communicating it to a team in this assessment. You may choose to submit a video, a PowerPoint presentation with speaker’s notes, or a paper as your means of communicating.
Planning and Preparation
Consider the following as rough guideposts for setting aside the time you need to do your work. You will want to adjust these as you learn more about your own pace and working style.
Research and reading: 4 hours.
Interactive activities: 30 minutes.
Drafting script or PowerPoint: 6 hours.
Revising: 2 hours.
Practicing with the technology: 1 hour.
Recording: 5 minutes.
Complete the following:
Complete the CapraTek: Organizational Communication Policy activity.
If you choose to record your message, this assessment requires you to use Kaltura, a Capella-supported recording tool. You will also need to have access to a webcam and microphone for recording your video. For more information, see Using Kaltura.
Scenario
In the CapraTek: Organizational Communication Policy activity, you observed more difficulties, indicating that the team needs your help overcoming their communication challenges. You have resolved to reset the team members’ attitudes so that they clearly understand your approach to future communication strategies and feel invested in the vision that you are laying out for them.
Instructions
Remember that a communication policy should be a formal, enforceable document that reinforces ethical behavior and acceptable methods for communication within and about the team. The policy should clearly define all actions and consequences, and you will need to present it in a way that encourages acceptance of the policy by the team. Your goals for this communication include the following:
Explain the communication issues that have led to the need for a new policy.
Create a communication policy that you will introduce to improve communications and assure people are working with a unified purpose.
Define your expectations, or contract, for ethical discourse in team communications.
Provide a rationale that addresses the importance of defining appropriate communication channels.
Choose one of the following for your communication and be sure to cite all sources using APA reference style.
Record and submit a 4–5 minute video message using Kaltura to address each aspect of the scenario.
Create a presentation of 6–8 slides with speaker’s notes, not including title page and references.
Write a 2–3 page paper.
Presentation Guidelines
Be sure your video meets the following requirements:
Communication: Although this is not performance art, you will be judged on the communication skills that you have studied in this course including your consideration of audience and content.
Organize content for ideas to flow logically with smooth transitions.
Format and length: Address all items defined in the scenario and instructions. Organize ideas to flow logically and with smooth transitions.
If you choose to submit a video (Kaltura) or narrated (PowerPoint) presentation, the recorded presentation should be 4–5 minutes.
If you choose to submit a standard PowerPoint presentation, your presentation should consist of 6–8 slides, not including the title and references slides.
Use the speaker’s notes section within the PowerPoint slides to provide all the information relevant to each slide, which you would otherwise present verbally.
Each slide must have no more than 4–5 bullets and each bullet should summarize your point in 4–6 words.
Use graphics throughout the presentation, but ensure they are appropriate for the content provided and provide value.
If you choose to write a paper, it should be 2–3 pages, not including the title and reference pages.
Quality: Audio and visual quality should approximate that of a properly functioning video conference.
Visuals (if used): Create visuals that are easily read and interpreted. Use colors, fonts, formatting, and other design principles that make the information clear and generally add to the aesthetic of the presentation.
APA style and formatting: Resources and citations are formatted according to current APA style and formatting standards.
Use Academic Writer for guidance in citing sources and formatting your paper in proper APA style. See the Writing Center for more APA resources specific to your degree level.
Also refer to the Business Academic Professional Document Guidelines [PDF], which provides basic formatting and APA guidelines you should follow to create attractive and usable documents not just within your business program but in the workplace as well.
Cited resources: Use a minimum of two scholarly sources. All literature cited should be current, with publication dates within the past five years.
Academic integrity and honesty: You must adhere to academic integrity and honesty policies and incorporate practices that support ethically sound work in your assessments. View Academic Integrity at Capella University: Some Guidelines.
Before you submit your assessment, carefully read the grading criteria in the Communicating a Team Policy Scoring Guide to ensure you understand all of the requirements for success.
Competencies Measured
By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and scoring guide criteria:
Competency 3: Analyze the interrelationships of communication within organizational systems.
Explain critical communication issues and challenges faced by the team.
Create a communication policy that would improve communications and ensure future communications are handled appropriately.
Competency 4: Analyze the application of ethical principles in organizational communication.
Define appropriate expectations for ethical discourse in team communications.
Provide a rationale that addresses the importance of defining appropriate communication channels.
Competency 5: Communicate effectively and professionally.
Organize content for ideas to flow logically with smooth transitions.
Apply APA formatting to in-text citations and references.